AI document management: your smart, GDPR-compliant DMS
AI document management changes how you work with files: instead of searching for a document, you ask a question and the AI answers from the actual content of your PDFs, invoices, videos and notes.
RoostDrive is a smart DMS hosted in Europe: your documents become an AI knowledge base you can query in plain language, with sensitive data pseudonymized before anything reaches the AI.
No credit card · EU hosting 🇪🇺 · GDPR-compliant
What is a smart DMS?
A classic DMS (document management system) stores and organizes your files. A smart DMS goes further: it reads the content of every document — native text, OCR for scans, transcription for audio and video — and makes it queryable by AI.
In practice, you upload a contract, a report or an invoice and ask: "What is the due date?", "Summarize the contractor's obligations" — the answer arrives in seconds, with sources cited.
What RoostDrive does for you
RoostDrive brings the whole document lifecycle into one workspace:
- ✓Universal import: PDF, images, CSV, audio, video — with automatic OCR for scanned documents;
- ✓Ask the AI: query a single document or your entire knowledge base, in plain language;
- ✓Shared binders: organize documents into collaborative binders, updated in real time;
- ✓Fillable documents and electronic signature: send a PDF to be completed and signed online;
- ✓Secure sharing: code-protected file drops and links that expire.
GDPR: an AI that never sees your sensitive data
This is the major difference with US tools: RoostDrive is hosted in Europe and pseudonymizes sensitive data (names, e-mails, phone numbers, IBANs…) BEFORE anything is sent to the AI. The model only receives anonymous tokens — real values are restored in the answer, on your side.
The privacy preview shows you, before each indexing, exactly what the AI will see of your document. Available on every plan, including the free one.
Frequently asked questions
What is the best AI document management software for a small business?
The best tool is the one that combines AI search, secure sharing and compliance. RoostDrive covers all three with EU hosting, GDPR-grade pseudonymization and a free plan to start — no credit card required.
Can the AI read scanned documents?
Yes. Scanned PDFs and images go through OCR automatically, so their text becomes searchable and queryable like any native document.
Is my data used to train AI models?
No. Your documents stay in your private space, and sensitive values are pseudonymized before any AI call — the model never sees them.
Is there a free plan?
Yes. The free plan includes AI queries on your documents, two active file drops and the document generator — enough to evaluate everything before upgrading.
Ready to try? It's free.
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